Real Estate Transaction Administrator

Published
October 9, 2019
Category
Job Type

Description

JOB SUMMARY
This position will serve a vital role in support of the Director and VPs of Real Estate as a primary focal point in managing and coordinating the administrative activities related to the corporate real estate department. Other responsibilities may include managing documentation and implementation of assigned corporate initiatives, supporting other corporate real estate teams including transactions management and facilities management, special projects as assigned and other related tasks.

MAJOR DUTIES AND RESPONSIBILITIES
Responsible for coordinating with Risk Management to issue Certificates of Insurance to real estate Landlords

Provide support to the transaction management team, including processing, distributing, and mailing documents for signature and tracking and coordinating the documentation for tenant improvement allowance reimbursements as needed

Take a lead in coordinating the management and upkeep of the several important transaction management databases, including a transaction management tracking tool and a real estate market information tool

Provide reporting support to the transaction management team, including critical date reporting and transaction status reporting

Provide additional administrative support on assigned real estate transactions, including drafting of simple agreements and notices using approved templates and forms

Support the transaction management and facilities team’s on documenting processes and procedures through the management of playbooks, templates, forms, and the ongoing management of the real estate department’s SharePoint site

Support and administer Charter’s facilities work ticketing software, ServiceNow. Duties to include management of all support group changes and training for all local facilities personnel and business planners

Responsible for facilities management support, including development and on-going updates to the facilities guidebook and directory

Responsible for updates, revisions and added information on the Corporate Real Estate page of the company’s internal web page

Create and Maintain Welcome Packets for Corporate Campuses

Perform other duties as requested

REQUIRED QUALIFICATIONS
Skills/Abilities and Knowledge
Ability to read, write, speak and understand English
Possess excellent communication and computer skills
Demonstrated abilities in a variety of real estate areas such as: transaction management, strategic planning, financial analysis and project/construction management
Demonstrable experience in managing multiple assignments in multiple geographies
Ability to balance strategic and tactical initiatives
Knowledge of the industry standards
Results oriented with well-developed organizational and communication skills
Experience with Microsoft Outlook, Word, Excel, PowerPoint

Education
Bachelor's degree or equivalent training, education and experience

Related Work Experience
1 year of Corporate Real Estate Experience

WORKING CONDITIONS
Office environment

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